The Early City Council held a work session at 6:30 p.m. to work on the Emergency Operations Plan.
A hearing was held at 7:00 p.m. on the possible sale of alley between Lutheran 1st and 2nd Additions and Sunset Addition as advertised in The Chronicle on September 24th. There were no citizens or residents present either for or against said sale. The hearing was closed.
The Early City Council held a regular meeting October 8, 2008. The meeting was opened with the Pledge of Alliance. Mayor Richard Snyder called the meeting to order at 7:00 p.m. with roll call as follows: Present: Vince Davis, Pennie Irwin, Randy Franken, Mary Ann Brinkman. Absent: Bill Cougill.
Motion was unanimously passed by those present to approve the consent agenda, including agenda, minutes, bills for payment and residential building permit for Brian Pickhinke for a garage. Absent: Cougill.
There was no correspondence.
The Supt DPW’s written report was reviewed in his absence. Clerk is to instruct him to have the worst trees on his list removed first.
Council reviewed the August Sheriff’s report and they would like to have a few items clarified by the sheriff.
Motion was unanimously passed by those present to approve $605 to SETD for this fiscal year to be paid in two payments, one now and one in January. Absent: Cougill.
Motion was passed to offer the alley between Lutheran 1st and 2nd Additions and Sunset Addition for sale to Brian and Ellen Pickhinke for $100. Ayes: Brinkman, Franken, Irwin. Nays: Davis. Absent: Cougill.
Motion was unanimously passed by those present to approve the application for partial payment #1 for R & R Contracting for $130,177.07 and partial payment #2 for Rehab Systems for $3,068.50 for the sewer project. Absent: Cougill. Motion was unanimously passed by those present to approve Draw request #7 for CDBG for $41,514 and Draw #3 for SRF Loan for $154,440.64. Absent: Cougill.
Council reviewed possible letters to be sent on annexation. Clerk was instructed to make some changes to the letters before sending them.
Council discussed the project for the County Endowment Foundation grants this year. Council will have more information for the next council meeting.
Council discussed the sidewalks on Main Street.
Clerk was given instructions to have ordinance amendments written to increase the utility deposit amount and also the date that utility bills will shut off for non-payment.
Motion was unanimously passed by those present approve the disclaimer that needs to be added to the Personnel Handbook. Absent: Cougill.
Council discussed the iCash program that the Iowa League of Cities is working on. We may have more interest when the project is further along in development.
Trick or Treat Night was set for Friday, October 31 from 5:30 p.m. to 7:30 p.m.
Clerk presented an. Motion was unanimously passed by those present to approve the Identity Theft Prevention Program that is required by the FCC by November 1. Absent: Cougill.
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The Clerk reported the following receipts for the month of September:
| Tax receipts
|
5204.18 |
| Use of Money & Property
|
996.61 |
| Permits & Licenses
|
30.00 |
| Intergovernmental
|
69,934.40 |
| Charge for Services
|
24,375.94 |
| Miscellaneous
|
243.20 |
| Transfers In
|
21,844.78 |
|
|
122,629.11 |
The following bills were approved for payment in the consent agenda:
GENERAL FUND
| Assurant Health, insurance |
3,574.60 |
| Backyard Living, subscription |
17.98 |
| BVRMC, fire physicals |
360.00 |
| Casey's General Store, gas & supplies |
310.59 |
| The Chronicle, minutes & notices |
145.87 |
| Co-Be's, county league of cities |
28.30 |
| The JP Cooke Co., pet licenses & tags |
55.86 |
| Don’s Pest Control, pest control |
61.00 |
| Dorsey & Whitney, legal fees |
.30 |
| Ed M Feld Equip Co, fire extinguisher checks | 293.00 |
| Evans Sign & Display, Christmas light bulbs | 169.31 |
| Gloa Freese, deliver newsletters |
15.00 |
| Frontier Communications, phones |
155.27 |
| IAMU, WCISA dues |
311.47 |
| IPERS, Sept. |
628.00 |
| IA Workforce Development, unemployment insurance |
18.90 |
| IMAGETEK, contract for records work |
975.00 |
| Iowa Automotive Machine, supplies |
583.14 |
| Iowa League of Cities, convention expense |
17.00 |
| Julius Cleaners, uniform rental |
32.00 |
| MCI, toll calls |
26.98 |
| MidAmerican Energy Co, gas, power & lights |
1,261.51 |
| Noll Excavating, Zadow service |
340.00 |
| NW IA League of Cities, dues & meeting | 70.00 |
| Payroll Clearing, payroll transfers |
6,430.52 |
| Pickhinke Backhoe & Tiling, dig storm sewer tiles |
360.00 |
| Redbook, subscription |
13.34 |
| Ruralwaves, internet service |
69.98 |
| Sac Co. Sheriff’s Office, 3rd quarter contract |
6,939.00 |
| Schulte & Graven Law, legal fees |
38.00 |
| Shaw Paint Glass & Locks, change lock |
168.11 |
| Richard Snyder, league convention expenses |
309.16 |
| State Library of Iowa, ESBCO subscription |
43.15 |
| Steve’s Acreage, cemetery contract |
831.32 |
| Transportation Safety Apparel, traffic vests |
166.38 |
| Trimark Central Billing, fire physical |
414.00 |
| FICA, Sept. |
930.92 |
| Verizon Wireless |
36.51 |
| Wal-Mart Stores, supplies |
40.86 |
| Marlys Waters, webmaster |
17.00 |
| Bomgaars, supplies |
22.77 |
| Reis Bros Service, batteries for Cat |
554.30 |
| Sanders Hardware Hank |
72.26 |
| Schmitt Contracting, curb repair |
1,380.35 |
| General Fund, transfer City Share IPERS, etc. |
10,785.32 |
| EBC, health deductible |
213.53 |
| City of Early, 20% property tax relief |
2,219.83 |
| Gen. Fund, transfer for storm sewer repairs |
360.00 |
| Dorsey & Whitney, legal fees |
3,242.00 |
| Municipal Pipe Tool, on contract |
36,533.68 |
| Region XII COG, administrative fees |
3,245.00 |
| Buena Vista Stationery, supplies |
25.99 |
| Early Postmaster, certified letter |
5.32 |
| Hach Company, testing chemicals |
292.80 |
| Iowa One Call, locates |
22.00 |
| Matt Parrott & Sons, utility bills |
408.27 |
| MET INC, water & sewer tests |
339.00 |
| Treas., State of Iowa, 3rd qtr sales taxes |
1,548.00 |
| Rehab Systems, manhole maintenance |
3,570.00 |
| Roto-Rooter, clean plugged sewer main |
180.00 |
| Rudd Sanitation & Recycle, on contract |
3,138.75 |
| Net Payroll |
6,600.02 |
| Treas., State of Iowa, state w/tax, Sept. |
186.00 |
| Fed. w/tax, Sept. |
402.00 |
| GENERAL FUND |
16,195.80 |
| ROAD USE TAX FUND |
5,031.43 |
| EMPLOYEE BENEFITS FUND |
10,785.32 |
| EMPLOYEE HOSPITAL DEDUCTIBLE |
213.53 |
| LOCAL OPTION SALES TAX FUND |
2,219.83 |
| STORM SEWER RESERVE |
360.00 |
| SEWER PROJECT FUND |
43,020.68 |
| WATER UTILITY FUND |
5,544.43 |
| SEWER UTILITY FUND |
6,566.11 |
| SOLID WASTE UTILITY FUND |
2,790.17 |
| RECYCLE UTILITY FUND |
1,049.34 |
| PAYROLL CLEARING FUND |
7,899.88 |
| |
101,676.52 |
A motion was made by Councilor Irwin and seconded by Councilor Davis to adjourn. The meeting was adjourned at 9:25 p.m. on voice vote.
Richard Snyder, Mayor
Sharon Ann Irwin, City Clerk
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